We have several seats open as many of our board members are leaving.

Agenda:

● Approve the board’s annual report.
● Approve the audited accounts.
● Approve the action plan and budget for the coming year.
● Elect general board members.
● Elect a chairperson, vice-chairperson and treasurer.
● Elect critical auditors to review the accounts. The auditors must be external to the board, but does not need to be a member of the association.
● Elect any alternates.

If you wish to add items to the agenda of a general meeting, these must be submitted to the chairperson at info@rucsport.dk no later than three days before the meeting, and the agenda must be distributed no later than two days before the meeting.

Candidatures for board positions must be submitted in writing to the chairperson seven days prior to the general meeting.
Candidatures submitted after this deadline may be rejected by the general assembly.

Dagsorden:

● Godkende bestyrelsens årsberetning.
● Godkende det reviderede regnskab.
● Godkende det kommende års handlingsplan og budget.
● Vælge almene bestyrelsesmedlemmer.
● Vælge forperson, næstforperson og kasserer.
● Vælge kritisk revisorer til at gennemgå regnskabet. Revisorerne skal stå uden for bestyrelsen, men behøver ikke at være medlem af foreningen.
● Vælge evt. Suppleanter.

Hvis du ønsker at tilføje punkter til dagsordenen for en generalforsamling, skal disse indsendes til formanden på info@rucsport.dk senest tre dage før mødet, og dagsordenen skal udsendes senest to dage før mødet.

Kandidaturer til bestyrelsesposter skal indsendes skriftligt til formanden syv dage før generalforsamlingen på info@rucsport.dk ellen anden vis. Kandidaturer, der indsendes efter denne frist, kan afvises af generalforsamlingen.

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The purpose is to amend our statutes to comply with Roskilde kommune’s new directives for volunteer organisations.

From 2025 we hope to include more types of memberships. The statute change can be viewed below.

Agenda

Opening of extraordinary GA
Appointment of conductor
Appointment of minute-taker
Statute changes
AOB
Closing of extraordinary GA

This general assembly is announced to you, the members, on the 26th of May at 21:10.

Any requests for new agenda points must be sent to info@rucsport.dk no later than the 6th of June (3 days before the assembly).

Final agenda will be published on the 8th of June.

New proposed statute changes can be viewed here:

Current statutes can be viewed here:

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Our new board consists of:

Chairs and treasurer
Kristian Deleuran Brøgger – Chair
Gin Miede – Vice-chair
Victor Galland – Treasurer

Regular board members:
Tobias Krog Lafontaine
Samuel Biehe Kreiner
Benjamin Andersen
Kristofer Ivanov
David Tobias Rønholt Carlø
Ciara Niahm O’Shea
Malthe Tranberg
Emil Lehmann Becker

Alternates
Nikolaj Isager Kruuse

—

Kristian Deleuran Brøgger opens the assembly.

Tobias Krog Lafontaine is elected as the minute-taker

Approve the board’s annual report.

• Approved

Approve the audited financial accounts (kritisk revision)

• The critical accountant comments that the excel sheet is not ideal.
• The accountant suggests that we get a new accounting system.
• This is better for the next acountant.
• The critical accountant role should be specified further in case the critical accountant does’t have accounting experience.
• The few issues with the accounts for 2024 were ironed out and the accountant suggests we approve accounting.
• Approved unilaterally.

Approve the action plan and budget for the coming year.

• Budget has been approved.
• Action plan: Keep doing what we are doing
• Action plan 2: Get accounting software.

Elect general board members.

• Marc Backhausen Erichsen is the vote counter

Elected for the board are:

• Tobias Krog Lafontaine
• Samuel Biehe Kreiner
• Benjamin Andersen
• Kristofer Ivanov
• David Tobias Rønholt Carlø
• Ciara Niahm O’Shea
• Malthe Tranberg
• Emil Lehmann Becker

• Nikolaj Isager Kruuse will be offered the position of alternate

Election of chairperson, vice-chairperson, and treasurer.

• Kristian Deleuran Brøgger runs for chair

• Elected

• Victor Galland runs for treasurer

• Elected

• Gin Miede runs for vice-chair

• Elected

Elect an critical accountant/auditor to review the accounts

• Kåre Olesen is reelected

• Elect potential substitutes.

• Nikolaj will be offered the position.

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Nominations for board positions must be submitted in writing to the chairperson 7 days prior to the general assembly. Nominations after this period may be rejected by the general assembly.

Any additions to the agenda for the general assembly must be received by the chairperson no later than 3 days before the meeting, and the agenda will be sent out no later than 2 days prior.

Final agenda

The general assembly must:
– Approve the board’s annual report.
– Approve the audited financial accounts (kritisk revision)
– Approve the action plan and budget for the coming year.
– Elect general board members.
– Elect a chairperson, vice-chairperson, and treasurer.
– Elect an external auditor to review the accounts (the auditor must not be a board member but does not need to be a member of the association).
– Elect potential substitutes.

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Nominations for board positions must be submitted in writing to the chairperson 7 days prior to the general assembly. Nominations after this period may be rejected by the general assembly.

Any additions to the agenda for the general assembly must be received by the chairperson no later than 3 days before the meeting, and the agenda will be sent out no later than 2 days prior.

Agenda

The general assembly must:
– Approve the board’s annual report.
– Approve the audited financial accounts (kritisk revision)
– Approve the action plan and budget for the coming year.
– Elect general board members.
– Elect a chairperson, vice-chairperson, and treasurer.
– Elect an external auditor to review the accounts (the auditor must not be a board member but does not need to be a member of the association).
– Elect potential substitutes.

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Agenda:
– Changes of statutes
– Election of one (1) new board member
– Election of alternates

Our board member Louise is stepping down, as she has returned home to France after her exchange. If you want to run for the board, you’ll have to email us at rucsport@gmail.com before the 1st of October at 16:00 (4pm).

Current statutes can be viewed here:
https://rucsport.dk/vedtaegter-2020/

Amendments will be presented soon.

Only RUCsport members (that means you in the gym) can vote at this assembly, but it is open to all RUC students and employees.

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05.09.2021

The new semester has begun and we have planned football, volleyball and yoga as our main activities. If you’re interested in volunteering and hosting an activity, please email us at rucsport@gmail.com

The gym is also open 24/7 and we’re done checking coronapas.

We are still using our sign up sheet by member request.

30.06.2021
The gym is open 24/7

We also had our general assembly two weeks ago. We’ll upload the summary this week.

The new board (who’ll be checking your corona passport) is:
Tobias Lafontaine
Johannes Frost Glahder
Kåre Olesen
Casper Sunemeier
Kristian Brøgger
Mikkel Zielinski
Ann Toftegaard

19/06/2021 Agenda for assembly

• Opening
• The chairman’s report (bestyrelsens beretning)
• Approval of the report
• Financial report
• Approval of the report
• Budget review
• Approval of the new budget
• Election of chairman, vice-chair and treasurer
• Election of board members
• Election of critical accountant (kritisk revisor)
• Election of alternate board members
• Incoming suggestions
• Etc.
  

• Åbning
• Bestyrelsens beretning
• Godkende bestyrelsens beretning (evaluering af det sidste års aktiviteter). 
• Fremlæggelse af regnskab – herunder kritisk revisors notits
• Godkende det reviderede regnskab.
• Kommende års budget og handlingsplan
• Godkende det kommende års handlingsplan og budget
• Vælge formand, næstformand og kasserer
• Vælge medlemmer til bestyrelsen i RUCsport
• Vælge en kritisk revisor til at gennemgå regnskabet
• Vælge evt. suppleanter.
• Forslag
• Eventuelt

13/06/2021 Assembly link

Meeting will be held on Google Meet: meet.google.com/cnc-oamv-cee

Agenda will be published on the 19th at 12.00.

We expect the agenda to contain:

• Opening
• The chairman’s report (bestyrelsens beretning)
• Approval of the report
• Financial report
• Approval of the report
• Budget review
• Approval of the new budget
• Election of chairman, vice-chair and treasurer
• Election of board members
• Election of critical accountant (kritisk revisor)
• Election of alternate board members
• Incoming suggestions
• Etc.

05/06/2021 The gym reopens

Finally the gym reopens! On Monday the 7th of June we will once again open our gym to our members. If you are a RUCsport member you should have received an info email. Let us know if you haven’t.

For now the gym will be open 07.00 – 16.00 on weekdays (monday through friday) and we will still have the restrictions from 2020 in place.

11/05/2021 – General assembly

Our general assembly will this year be held on Sunday 20th of June at 16.00.

If you want to run for the board, please announce your candidature to rucsport@gmail.com no later than the 12th of June 2021 at 16.00.

The agenda will be sent out the 19th of June 2021 at 12.00.

The meeting will likely be held on Zoom – but we are hoping for physical assembly in The Student House at RUC. We’ll announce the location on the 12th of June.

11/05/2021 – Sports reopening

Gym is still closed until RUC fully reopens.

Sports will resume this weekend – check our Facebook group for more info and sign up links: https://www.facebook.com/groups/RUCSPORT

Email us if you don’t have Facebook.

21/04/2021

Still closed 

However, the future is looking bright! We might reopen sports mid-May.

The gym needs to await RUC’s full reopening and the reopening of commercial gyms. All memberships are still paused.

The board also decided to postpone our general assembly. Usually we hold the assembly in the first quarter, but we have decided to move it to the second quarter. We expect to hold it in June – hopefully in person!

As always we can be contacted at rucsport@gmail.com

12/12/2020

Due to the new restrictions and RUC being closed, we’re shutdown again.

Members will be emailed once we reopen. If you’re consindering joining, we’ll update you here and on our social media accounts.

All memberships are paused.

29/09/2020

We have reopened and resumed activities.

See www.rucsport.dk/how-to-join for how to join the gym and the calendar for activities.

We’re currently enforcing following COVID-19 rules.

Corona/hygiene rules:
1. Disinfect or wash your hands before training.

2. Do you have any symptoms of illness or have you been in contact with a COVID-19 infected person – then stay home and get tested.

3. If you test positive COVID-19, then you should inform campus.

4. A minimum distance of 2 meters must be kept between gym goers.

5. Training should take place in the marked areas if possible. Max 1 person pr. area.

6. Machines can be used if you keep 2 meters distance

7. Disinfect equipment after use, and optionally before for your own sake.

8. Air out the room during training by leaving the windows tilted.

9. Use the dedicated Google sheet to sign up for your workout.

10. Guests are in no way allowed.

If you experience a breach of the above rules, please contact the chairman Toby at email rucsport@gmail.com.

26/06/2020

We are still closed due to the lockdown of the university. We intend to reopen once RUC fully reopens. Currently that seems to be in August.

We sadly can’t offer refunds. As a non-profit volunteer organisation we did not receive financial support during the lockdown, and this has put us in a tight spot financially. Furthermore, memberships are “membership of the organisation” and thus not subject to market laws.

We have decided to offer free membership extensions for current members once we reopen. We have yet to implement this procedure, but we aim to extend your membership with time lost during COVID-19.

We want to thank you for your patience while we await reopening.

You can always reach us at rucsport@gmail.com if you have any inquiries.

13/04/2020

We are currently closed due to COVID-19.

The general assembly was held on the 18th of February.

Elected board:
Tobias Lafontaine – chairman
Sandra Johansen – vice-chairman
Kåre Olesen – treasurer
Mikkel Zielinski
Johannes Frost Glahder
Kristian Brøgger
Casper Sunemeier

Our kontigent prices were raised to 375dkk / 3 months or 600dkk / 6 months.

04/02/2020

General assembly will be held the 18th of February from 16.00 to 17.00.

Agenda:

• Godkendelse af bestyrelsens beretning (evaluering af det sidste års aktiviteter). 
• Godkendelse det reviderede regnskab. 
• Godkendelse det kommende års handlingsplan og budget.
• Valg af medlemmer til bestyrelsen i RUCsport.
• Valg af formand, næstformand og kasserer.
• Valg af en kritisk revisor til at gennemgå regnskabet.
• Valg af evt. suppleanter

Electees:
Tobias Lafontaine
Sandra Johansen
Kåre Olesen
Mikkel Zielinski
Johannes Frost Glahder
Kristian Brøgger
Casper Sunemeier

Please submit your intention to run to rucsport@gmail.com at latest the 11th of February 16.00.

01/11/2019

The extraordinary general assembly was held. Kåre Olesen is the new treasurer and new bylaws have been voted in. The bylaws can be viewed on this website.

Current board is:
Tobias Lafontaine (Chairman)
Sandra Johansen (Vice chairman)
Kåre Olesen (Treasurer)
Mikkel Zielinski
Johannes Frost Glahder

The summary of the assembly can be found here:
https://docs.google.com/document/d/1ffeuak-AGPbKnu-H3cXgOe1pI04pODyXUuMuuFp3pZ8/edit?usp=sharing

31/10/2019

The meeting will be held in building 13, 2. floor, room 13.2-051.

17/10/2019

Agenda for general assembly the 31st of October:

1. Election of new treasurer
2. Election of other posts
3. State of economy
4. New bylaws, presented and voted for

Agenda for board meeting following general assembly:
1. Studiemiljøpulje 2020
2. Review of current activities
3. New treadmill
4. Update on DGI
5. Plan for 2020

12/10/2019

New bylaws can be read here:
https://docs.google.com/document/d/16cPKxWzcsnJ-0wgJGbgsLkgA6ncl7wnx0hjFh0FHcyE/edit?usp=sharing

Current bylaws can be found here:
https://rucsport.com/vedtaegter-bylaws/

10/10/2019

An extraordinary general assembly will be held the 31th of October 2019, as Michael is stepping down as treasurer.
Kåre Olesen has announced his intention to run for treasurer.
Tobias Lafontaine is running for chairman.
Sandra Dalby Johansen is running for vice-chair.
Mikkel Zielinski is running for board member.
Johannes Frost Glahder is running for board member.

At the assembly we’ll also be reviewing (and hopefully approving) new bylaws. These will be posted at latest 12th of October for review online.

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